Why We Use
Flathive Property Management
The hard part of renting out a property was never finding the tenant — it's everything that happens after. Here's why landlords, head tenants, and small portfolio owners are moving off spreadsheets and onto Flathive.
Most rentals are run on a patchwork of tools
A text thread for maintenance. A spreadsheet for rent. A folder of emails for the tenancy agreement. It works — until a bond dispute, a missed compliance deadline, or a tenant question needs an answer you can't immediately put your hands on.
| Task | The old way | With Flathive |
|---|---|---|
| Rent & bond tracking | Bank statements + a spreadsheet you update manually | ✓Automatic rent schedule with payment status per cycle |
| Move-in condition report | Phone photos texted to yourself, no signature | ✓Room-by-room report, tenant e-signs, locked PDF generated |
| Maintenance requests | Texts, calls, and emails you have to piece together | ✓One thread per issue with photos, priority, and status |
| Bills & shared expenses | "I'll Venmo you" and a running mental tally | ✓Logged, split, and settled per household member |
| Tenancy agreements | A generic template found online | ✓Purpose-built AU and NZ tenancy flows, signed digitally |
| Documents | Scattered across email attachments | ✓One document library per property |
| Reporting at tax time | Reconstructing the year from memory | ✓Financial reports generated from real records |
One property, one dashboard
Every tool below is built around how a rental actually runs — not a generic notes app repurposed for landlords.
Condition Reports
Walk through the property, record room-by-room notes and photos, and send it to the tenant to sign digitally.
Once signed, a timestamped PDF is generated for your records — the single biggest factor in a clean bond return.
Rent, Bond & Auto-Pay
Set up a weekly, fortnightly, or monthly rent schedule once. Track who's paid each cycle, record the bond, and let auto-pay handle the reminders.
Feeds straight into financial reports — no more rebuilding your income history from bank statements.
Maintenance Requests
Tenants log requests with photos and a priority level. Every reply and status change stays on the same thread.
No more losing context across three different apps when a repair drags on for weeks.
Bills & Expenses
Log shared bills — power, internet, rates — and split them precisely across household members. Track other shared expenses separately.
Everyone sees their share clearly, which means fewer awkward follow-up conversations.
Rental Agreements & Documents
Create tenancy agreements built around Australian and New Zealand rules — not a one-size-fits-all template — and store every compliance certificate, policy, and report alongside it.
Both parties sign digitally, and the certified document sits in the same place as everything else.
Inspections
Schedule routine inspections, give tenants advance notice, and attach notes and photos to each visit.
A clear, dated inspection history if a dispute ever needs resolving.
Compliance Tracking
Track landlord compliance obligations in one dashboard — including New Zealand's Healthy Homes Standards — with document uploads and reminder dates.
See what's compliant, what's pending, and what needs attention at a glance.
Chores & House Guide
A digital house guide covers appliance instructions, access codes, and bin days. Chores can be assigned and tracked to completion.
A well-informed tenant means far fewer calls about where the fuse box is.
It's not about more features — it's about one source of truth
The value of Flathive PM isn't any single feature — it's that rent status, maintenance history, the signed tenancy agreement, and the last inspection all live against the same property record. That means a decision — chasing arrears, resolving a bond dispute, answering a compliance question — doesn't start with reconstructing the history from four different apps. For anyone managing more than one property, across AU and NZ, that consistency is what actually saves time.
Who is Flathive Property Management for?
Private landlords with one or two properties who want a proper record of everything, without learning enterprise property management software built for agencies.
Head tenants running a flat-share who need to track rent, maintenance, and bill splitting between flatmates — without becoming an unpaid property manager in the process.
Investors and small portfolio owners who want the same consistent process — condition reports, compliance, maintenance, financial reporting — applied across every property they hold in Australia or New Zealand.
Flathive Property Management is free to start — create a household, invite your tenants, and run your first condition report today.
Frequently asked questions
What is Flathive Property Management?
Flathive Property Management (Flathive PM) is a single dashboard per property that covers rent and bond tracking, condition reports, maintenance requests, bills and expenses, tenancy agreements, inspections, compliance, and tenant communication — replacing the mix of spreadsheets, texts, and email most landlords currently rely on.
Is Flathive Property Management available in Australia and New Zealand?
Yes. Flathive PM supports both markets, including tenancy agreement flows built specifically around Australian and New Zealand rules, rather than a single generic template.
How is Flathive PM different from just using a spreadsheet?
A spreadsheet tracks numbers but not context — it doesn't hold signed condition reports, maintenance photo threads, tenancy documents, or compliance reminders. Flathive keeps all of that tied to the property record, so nothing depends on someone remembering to check five different places.
Who is Flathive Property Management built for?
Private landlords managing one or two properties, head tenants running a flat-share, and investors managing a small portfolio across AU and NZ.
Do I need a paid subscription to get started?
No. You can create a household, invite your tenants, and run your first condition report in Flathive PM without a subscription.
How Flathive helps
Flathive is New Zealand's peer-to-peer flatmate and shared housing platform. Whether you are listing a spare room or searching for your next home, Flathive makes it simple to connect, communicate, and move in safely — with verified profiles, direct messaging, and listings across the country.