Property Management
Made Simple
Condition reports, Healthy Homes compliance, maintenance tracking, rent records, and tenant communication — Flathive brings every part of managing a rental into one place.
Managing a NZ rental is more complex than it looks
The Residential Tenancies Act, Healthy Homes Standards, and the expectations of modern tenants have all raised the bar. Most landlords manage it across a mix of email, spreadsheets, and text — which works until something falls through the cracks.
Scattered paperwork
Tenancy agreements, inspection reports, maintenance records — stored across email, WhatsApp, and paper folders. Finding anything takes longer than it should.
Missed compliance deadlines
Healthy Homes Standards, smoke alarm checks, insulation certificates — it's easy to lose track of what's due and when, especially across multiple properties.
Maintenance falling through the cracks
Tenants message you on different channels. Some repairs get logged, some don't. By the time an issue escalates, you've lost the paper trail.
Rent tracking by spreadsheet
Manually updating who paid, when, and how much is time-consuming and error-prone — especially when rent cycles overlap with bond, bills, and arrears.
Move-in without documentation
Without a signed condition report at the start, recovering bond for legitimate damage becomes nearly impossible when a tenant moves out.
Tenant communication chaos
Questions, requests, and notices scattered across text messages, emails, and phone calls — none of it in one place, none of it easily referenced later.
Everything in one property dashboard
Every feature below is built specifically for NZ rental management. There is no generic “task manager” or “notes app” approach — each tool is designed around the actual workflow.
Condition Reports
Create a detailed written record of the property's condition at move-in and move-out. Add room-by-room notes, attach photos, and send the report to the tenant for digital signing — all within Flathive.
Once signed, the report is locked and a timestamped PDF is generated for your records.
Compliance Tracker
Track every Healthy Homes Standard requirement in one dashboard — ceiling insulation, underfloor insulation, heating, ventilation, moisture control, and draught stopping. Upload certificates, set reminder dates, and see your overall compliance score at a glance.
Colour-coded status indicators (Compliant, Pending, Non-Compliant) make it immediately clear what needs attention.
Maintenance Requests
Tenants log maintenance requests directly in the platform. Attach photos of the issue, set priority (normal or urgent), and track status from open through to fixed. You can reply within the thread and send requests to your landlord or property manager with one click.
Every request has a full message thread and status history — no more losing context across WhatsApp and email.
Rent & Bond
Set up the rent schedule once — weekly, fortnightly, or monthly. Track payment status for each cycle, record bond amounts and lodgement, and see who's paid at a glance. Landlord and agency contact details are stored alongside the schedule.
The rent schedule feeds into financial reports automatically, giving you a complete income overview.
Bills & Expenses
Log shared bills (power, internet, rates) and split them between household members with precise amounts. Expenses like grocery runs or shared purchases can be tracked separately and settled within the platform.
Each member sees their share clearly — reducing disputes and the need for repeated follow-ups.
Document Storage
Store all property documents in one place — tenancy agreements, compliance certificates, inspection reports, insurance policies. Upload files directly and share access with tenants or co-managers.
No more hunting through email for a document you know you have somewhere.
Inspections
Schedule routine property inspections and record outcomes. Tenants are notified in advance, and you can attach notes and photos to each inspection log for a clear ongoing record.
Required under the RTA to give at least 48 hours' notice — Flathive makes scheduling and logging both easy.
Chores & House Guide
Set up a digital house guide with appliance instructions, entry codes, bin days, and house rules. Assign rotating or one-off chores to household members, with due dates and completion tracking.
A well-informed tenant is easier to manage — fewer calls about where the circuit breaker is or whose turn it is to clean.
Healthy Homes Standards — still catching landlords out
As of 2024, all private rental properties in New Zealand must comply with the five Healthy Homes Standards. Non-compliance can result in fines of up to $7,200. Flathive's compliance tracker makes it straightforward to record, document, and stay on top of every requirement.
Heating
A fixed heater capable of warming the main living room to 18°C. Heat pumps are the most common solution.
Insulation
Ceiling and underfloor insulation to current standards, with certificates to prove it was installed correctly.
Ventilation
Extractor fans in kitchens and bathrooms, plus openable windows in all habitable rooms.
Moisture & Drainage
Efficient drainage, and a ground moisture barrier for properties with underfloor access.
Draught Stopping
Unnecessary gaps and holes in walls, ceilings, floors, and around doors and windows must be blocked.
Flathive compliance tracker covers all five Healthy Homes standards plus legal requirements — smoke alarms, tenancy agreement, bond lodgement, insurance, and more. Each item shows its current status, attached documents, and any upcoming reminder dates.
Set up your property in under 10 minutes
Add your property
Create a household in Flathive and add the property address, features, and tenant details.
Invite your tenants
Send an invite link to each household member. They join with their own account and access the tools relevant to them.
Run condition report
Walk through the property before move-in, complete the room-by-room inspection, and send it for signing.
Track compliance
Set the status of each Healthy Homes requirement, upload supporting documents, and set reminder dates for upcoming renewals.
Manage day to day
Maintenance requests, rent tracking, bills, chores, and inspections all happen inside the same platform.
Review and report
Access financial summaries and compliance dashboards at any time — useful for tax time and MBIE compliance checks.
Who is Flathive Property Management for?
Private landlords who own one or two properties and want a simple system that replaces their current mix of spreadsheets, texts, and emails. Flathive gives you a proper record of everything without needing to learn complex property management software.
Head tenants managing a flatting house who need to keep track of who's paid rent, what maintenance has been requested, and how shared bills are split — without becoming an unpaid property manager.
Investors building a portfolio who want a consistent, documented approach to move-ins, compliance, and maintenance across multiple properties — without paying for enterprise property management software.
Flathive is designed specifically for the New Zealand rental market. The Healthy Homes Standards, the Residential Tenancies Act requirements, and the typical tenancy arrangement in NZ flat-sharing all inform how the platform is built.
Flathive Property Management is available now for NZ landlords. Create a household, invite your tenants, and start your first condition report today — no subscription needed to get started.
How Flathive helps
Flathive is New Zealand's peer-to-peer flatmate and shared housing platform. Whether you are listing a spare room or searching for your next home, Flathive makes it simple to connect, communicate, and move in safely — with verified profiles, direct messaging, and listings across the country.